Client Overview

Digital Transformation in Records Management: Data Archiving Software Deployment at LIC, PHQ

Implementation of Data Archiving Solution for Life Insurance Corporation Unit, Police Headquarters
Delivered by Opus Technology Limited

Case Study: Secure & Scalable Data Archiving System for LIC Records

Client: Bangladesh Police – Life Insurance Corporation (LIC) Unit, Police Headquarters
Implemented By: Opus Technology Limited
Client Website: www.police.gov.bd

Client Overview

The Life Insurance Corporation (LIC) Unit at the Bangladesh Police Headquarters is responsible for managing critical insurance-related documents, personnel records, claim files, and beneficiary information. Over time, heavy reliance on paper archives and scattered digital storage created significant challenges, including slow retrieval, risk of data loss, and difficulty maintaining long-term data integrity. To ensure efficiency, compliance, and security, the LIC Unit required a centralized and modern data archiving solution.

Project Summary

Opus Technology Limited designed and implemented a secure, scalable, and fully customized Data Archiving Software tailored to LIC’s operational, security, and compliance requirements. The solution enables structured and unstructured data archiving, document digitization, metadata indexing, advanced search capabilities, disaster recovery mechanisms, and access control—ensuring reliable, long-term preservation of vital records in alignment with government data retention standards.

Key Objectives

• Centralize archival of both physical and digital LIC records
• Enable rapid and accurate retrieval of legacy documents
• Ensure long-term preservation of sensitive insurance data
• Strengthen data governance with secure role-based access
• Create a scalable foundation for future e-Governance integration

Challenges

• Fragmented Storage Systems – Records stored across multiple departments and formats
• Degradation of Physical Files – Risk of document loss and deterioration over time
• Slow Manual Retrieval – Delays in servicing insurance claims and administrative requests
• Compliance Gaps – Lack of standardized archival processes for regulatory reporting

Opus Technology’s Solution

Opus Technology deployed a comprehensive Data Archiving Software Solution featuring:

• Document Digitization Module – Converts paper-based files into secure digital formats
• Metadata Tagging & Indexing – Efficient classification for faster search and retrieval
• Role-Based Access Control – Permission-based access to maintain confidentiality
• Backup & Disaster Recovery Protocols – Protects data integrity and ensures continuity
• Advanced Search & Filter Engine – Instant access to decades of historical records
• Audit Trail & Activity Logs – Tracks user actions for accountability and compliance

Results & Impact

• Improved Data Accessibility – Authorized users can retrieve archival documents within seconds
• Strengthened Data Security – Reduced risks of data loss, unauthorized access, or breaches
• Enhanced Operational Efficiency – Faster insurance claim processing and internal operations
• Regulatory Compliance Support – Aligns with government-mandated data retention requirements
• Sustainable & Modernized Infrastructure – Reduced dependency on physical files and storage

Conclusion

The successful deployment of Opus Technology’s Data Archiving Software marks a milestone in the LIC Unit’s digital transformation journey. With improved document accessibility, strengthened data governance, and enhanced operational workflows, the LIC Unit at PHQ is now better equipped to deliver efficient, secure, and compliant services.

💡 Opus Technology – Delivering Trusted Digital Solutions for Smarter Public Administration 🗂️🔒